On 25th May 2018 the General Data Protection Regulations (GDPR) came into effect and the JRA took the opportunity to review and update its data privacy processes.
The Jesmond Residents’ Association (JRA) is a representative association for the residents of Jesmond in Newcastle upon Tyne, United Kingdom with web platform www.jesmondresidents.org. Information about our activities and constitution are posted on our web platform.
- What information do we collect about you?
- How will we use the information about you?
- Information sharing
- Other websites
- Access to your information
- Our details
1 What information do we collect about you?
1.1 Information provided by you
We collect information about you (such as your name, address, telephone number and e-mail address) when you register with us, sign up for emails, e-mail us or contact us via social media sites using the links on our website.
We also collect information when you choose to provide it on any form or for participation in any events, fund raising activities, for any interactive features on our web site or through third party facilities such as completing surveys, providing feedback and participating in competitions.
We collect information about Committee members, volunteers, members of external bodies and persons who we liaise with for administrative purposes. This may be displayed for public information both online and offline for the purposes of the Association’s activities.
1.2 Records of website use
Our website server automatically records information that your browser sends whenever you visit a page on our website, such as your IP address; details of the web browser and operating system that you are using; the date and time of your request; the specific page requested and how you arrived at that page (eg, the search term used to find the page or link clicked to access it). This is statistical data about our users’ browsing actions and patterns and does not identify any individual.
2 How will we use the information about you?
Information collected about you:
When you send us your request to join us we enter this into our Register and we also record your name and address and, where provided, any telephone number and email address. We only hold the minimum amount of personal data required for running the JRA. Any electronic data files are password protected.
If you leave the area you should inform us and we will delete your information from our records.
3 Information sharing
4 Other websites
5 Access to your information
You have a right to access, modify and delete the personal information that we hold about you. You can write to us at any time and request us to immediately delete your personal information, but this may prevent us from fulfilling our membership services and you will be unable to vote at a General Meeting of the Association. If you would like a copy of some or all of your personal information, please email us at firstname.lastname@example.org or write to us at the address given on the Contact Us page of our web site www.jesmondresidents.org.
7 Our details
www.jesmondresidents.org is a website owned and operated by the Jesmond Residents’ Association, an unincorporated association whose contact details are given on Contact Us page on the website.
You also have the right to make a complaint to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues, at any time. The ICO’s contact details are as follows:
Information Commissioner’s Office
Telephone – 0303 123 1113 (local rate) or 01625 545 745
Website – ico.org.uk/make-a-complaint